Administrator (Term time)

Duties and Responsibilities:

As administrator you will share the workload of the Office Administration Team, learning the key administrative functions. We are looking to appoint an Administrator. This role is 37.5 hours per week, term time only plus an additional three weeks in April and August. The duties are broadly in two main areas:

Reception

• Providing and maintaining a positive and welcoming first point of contact
• Welcoming, ensuring the visitor areas are well kept.
• Cover the reception desk, including a wide range of duties
• Dealing with personal, telephone and email enquiries; taking and passing on accurate
• messages, being quick and efficient in transferring calls to relevant colleagues and generally ensuring an efficient and friendly manner.
• Responding to all queries passing on messages as necessary
• Liaising with all staff to provide support
• Helping with other administrative matters such as arranging appointments and transport arrangements.
• Using Outlook calendars to book rooms and review appointments and manage the bookings for events and visits.
• Dealing with incoming and outgoing post, deliveries and couriers.

Administrative Support for Staff

• Providing administrative support for staff, including document preparation; photocopying, printing; information collection, coordination and distribution and report creating.
• Oversee common areas and meeting rooms, ensuring spaces are well kept and noticeboards are up to date.
• Ensure that current records are accurately maintained and updated using the management information system, information is correct.
• Provide liaison with maintenance, catering and IT staff.
• Monitor and record attendance; follow up on absences and compile absences reports as required; Assist with the dispatch of reports; and create and co-ordinate communications
• Create tables and reports, mailing lists and other information using the database.
• You may, be asked to carry out Adhoc tasks so a high degree of flexibility is needed

Please note: Only candidates with the relevant skills and experience will be contacted regarding this position. If you do not hear back from us within 5 days you have unfortunately been unsuccessful in your application for this position, however we may contact you in the future to discuss other opportunities.

Please note:  That no terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability or sexual orientation. Every candidate will be assessed only in accordance with their merits, qualifications and abilities to perform the duties of the job.